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DBS Application Procedure

DBS registration is a compulsory condition of being a member of the society.

Registration is straightforward and is in 4 steps:-

  1. Complete the online disclosure for by clicking on the link below, starting with entering MODELENGINEERS in the Organisation Reference box to start the application and submitting on completion.  This goes to Calderdale Council are the checking agency for DBS

  2. Arrange for David Holroyd or John Richardson to view the required identification documents (see Routes below) who will photograph them and submit to Calderdale Council who will then complete the application and forward to DBS.

  3. Acceptable identification must be picked from the DBS list of acceptable identification below.

  4. DBS will then send you your certificate which you must show to David Holroyd.

Contact David or John if you have any queries.​

Route 1

The applicant must be able to show:

  • one document from Group 1, below

  • two further documents from either Group 1, or Group 2a, or 2b, below

At least one of the documents must show the applicant’s current address.

If the applicant isn’t a national of the UK and is applying for voluntary work, they may need to be fingerprinted if they can’t show these documents.

Route 2

Route 2 can only be used if it’s impossible to process the application through Route 1.

If the applicant isn’t a national of the UK and is applying for voluntary work they can’t use Route 2.

If the applicant doesn’t have any of the documents in Group 1, then they must be able to show:

  • one document from Group 2a

  • two further documents from either Group 2a or 2b

At least one of the documents must show the applicant’s current address. The organisation conducting their ID check must then also use an appropriate external ID validation service to check the application.

Route 3

Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2.

For Route 3, the applicant must be able to show:

  • a birth certificate issued after the time of birth (UK, Isle of Man and Channel Islands)

  • one document from Group 2a

  • three further documents from Group 2a or 2b

At least one of the documents must show the applicant’s current address. If the applicant can’t provide these documents they may need to be fingerprinted.

Financial and social history documents

Group 1: Primary identity document

Passport

Any current and valid passport

Group 1: Primary identity document

Current driving licence photocard - (full or provisional)

UK, Isle of Man, and Channel Islands. From 8 June 2015, the paper counterpart to the photocard driving licence will not be valid and will no longer be issued by DVLA

Group 1: Primary identity document

Adoption certificate

UK and Channel Islands

Group 2a: Trusted government documents

Bank or building society statement

UK and Channel Islands

Issued in last 3 months

Group 2a: Trusted government documents

Bank or building society account opening confirmation letter

UK

Issued in last 3 months

Group 2a: Trusted government documents

Financial statement, for example pension or endowment

UK

Issued in last 12 months

Group 2a: Trusted government documents

Council Tax statement

UK and Channel Islands

Issued in last 12 months

Group 2a: Trusted government documents

Utility bill

UK - not mobile telephone bill

Issued in last 3 months

Group 2a: Trusted government documents

Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC

UK and Channel Islands

Issued in last 3 months

Group 2a: Trusted government documents

Irish Passport Card

Cannot be used with an Irish passport

Must still be valid

Group 2a: Trusted government documents

Letter from head teacher or college principal

UK - for 16 to 19 year olds in full time education - only used in exceptional circumstances if other documents cannot be provided

Must still be valid

Group 1: Primary identity document

Biometric residence permit

UK

Group 1: Primary identity document

Birth certificate - issued within 12 months of birth

UK, Isle of Man, and Channel Islands - including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces

Group 2a: Trusted government documents

Mortgage statement

Uk

Issued in last 12 months

Group 2a: Trusted government documents

Bank or building society statement

Countries outside the UK

Issued in last 3 months - branch must be in the country where the applicant lives and works

Group 2a: Trusted government documents

Credit card statement

UK

Issued in last 3 months

Group 2a: Trusted government documents

P45 or P60 statement

UK and Channel Island

sIssued in last 12 months

Group 2a: Trusted government documents

Letter of sponsorship from future employment provider

Non-UK only - valid only for applicants residing outside of the UK at time of application

Must still be valid

Group 2a: Trusted government documents

Benefit statement, for example Child Benefit, pension

UK

Issued in last 3 months

Group 2a: Trusted government documents

EEA National ID card

Must still be valid

Group 2a: Trusted government documents

Cards carrying the PASS accreditation logo

UK, Isle of Man, and Channel Islands

Must still be valid

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